FolderMagicApp How-To Guide

Go to FolderMagicApp

Visit foldermagicapp.com and click the Get Started Free button.

Sign In with Google

Click "Sign in with Google" and choose your Google account. FolderMagicApp uses Google's secure login — we never see or store your password.

You're In!

That's it. You'll land on your FolderMagicApp dashboard where you can connect cloud storage and start organizing.

Go to Step 1 on Your Dashboard

After signing in, find the Tell Us About You card at the top of your dashboard.

Answer 5 Quick Questions

Tell us about your work, what kinds of files you use, how you prefer to organize, your team size, and anything special about your needs. Examples:

• Industry: Real Estate, Education, Personal Use, etc.
• File types: Contracts, Photos, Invoices, etc.
• Organization style: By project, by client, by date, or let AI decide

Save & You're Done

Click Save & Continue. Your profile collapses into a one-line summary you can edit anytime. AI will now use this info to suggest folders and sort files in ways that fit your specific needs.

Go to Your Dashboard

After signing in, you'll see your dashboard. Look for the "Cloud Connections" section.

Click "Connect" Next to a Provider

Choose which cloud storage you want to connect. Click the "Connect" button next to Google Drive, Dropbox, or OneDrive.

Authorize Access

A popup will appear asking you to allow FolderMagicApp to access your files. This is safe — we only request the minimum permissions needed to organize your files.

Confirm Connection

Once authorized, you'll see a green "Connected" badge next to the provider. Your files are now accessible to FolderMagicApp.

Navigate to "Folder Magics"

From your dashboard, click on "Folder Magics" in the sidebar menu. This shows all your magic folders (none yet if you're just starting!).

Click "Create New Folder Magic"

Click the button to create a new magic folder. You'll be asked to choose which cloud account and folder to use.

Set Up or Create Your Folder Magic

You can select an existing folder or let FolderMagicApp create one called "Folder Magic" in your cloud storage. Think of it as your inbox — files go in, AI sorts them out.

Done!

Your Folder Magic is now active. Drop files into it whenever you want, and AI will sort them out into organized folders in your cloud storage.

Drop Files Into Your Folder Magic

Move or upload files into your Folder Magic. You can do this directly in Google Drive, Dropbox, or OneDrive — just put files in that folder like normal. You can also use the "Browse & Add Files" button on your dashboard.

Click "Sort Files Now"

On your FolderMagicApp dashboard, click the Sort Files Now button.

First time only: You'll see a setup wizard where you choose your organization style:

• Simple — Up to 10 folders, no subfolders
• Detailed — Up to 20 folders, with subfolders
• Custom — You pick the folder limit and subfolder preference
• Let AI Decide — Recommended for most users

AI will scan your existing folders, suggest a structure, and you approve it with checkboxes. This only happens once per cloud provider.

Review Where Files Will Go

FolderMagicApp shows you a preview of where each file will be sorted. Files move OUT of your Folder Magic into matching folders in your cloud storage. For example:

• invoice_0892.pdf → /Finance
• ProjectPlan_v3.docx → /Work Projects
• team_photo.jpg → /Photos

If AI encounters a file that doesn't fit any existing folder, it will suggest creating a new one automatically.

Sort & Done!

Click the "Sort Files Into Your Folders" button and watch your files get organized instantly. After sorting, your Folder Magic is empty and ready for the next batch!

Go to "Duplicate Finder"

From your dashboard, navigate to the Duplicate Finder section. This scans your connected cloud accounts for files that appear more than once.

Run a Scan

Click "Scan for Duplicates." FolderMagicApp will compare files across your cloud storage and group any duplicates it finds.

Review and Clean Up

You'll see groups of duplicate files with their locations. Choose which copies to keep and which to remove. FolderMagicApp will never delete files without your explicit approval.

Open Your Folder Magic Settings

Click on any Folder Magic from your dashboard, then click the "Schedule" tab or settings icon.

Choose a Frequency

Pick how often you want AI to automatically sort your files:

• Every hour — For high-volume folders
• Daily — Good for most users
• Weekly — For lower-traffic folders

Enable Email Notifications

Turn on email notifications to get a summary each time your files are automatically organized. The email tells you exactly which files were moved and where they went.

Go to Activity Log

From your dashboard, click "Activity" or "History." This shows every file move FolderMagicApp has made.

Find the Move to Undo

Browse the list or search for a specific file name. Each entry shows the file name, where it was moved from, and where it was moved to.

Click "Undo"

Click the undo button next to any file move. The file will be moved back to its original location immediately.

Download the App

From your FolderMagicApp dashboard, open Desktop App and download the Windows ZIP.

Connect Your Account

Copy your API token from the Desktop App card and paste it into the app.

Pick a Base Folder and Sort

Choose a base folder. The app creates Magic Folder inside it. Drop files there and click Sort Files Now. Best results: sort 20–50 files per run.

Start Small

Don't try to organize everything at once. Start with one messy folder, see how FolderMagicApp handles it, then expand from there.

Use Descriptive File Names

AI sorts better when file names are descriptive. "Q4_Budget_2026.xlsx" sorts more accurately than "doc1.xlsx."

Review Before Applying

Always review the AI suggestions before clicking "Apply," especially the first few times. This helps you understand how the AI thinks and lets you catch anything unexpected.

Set Up Email Notifications

If you use scheduled sorting, turn on email notifications. This way you always know exactly what was moved and where, without having to check the dashboard.

Folder Magic = Your Drop Zone

Think of Folder Magic as your inbox. Whenever you download, receive, or save a file, drop it into Folder Magic. When you're ready, click "Sort Files Now" and everything gets filed away into the right folders. Folder Magic empties out and is ready for the next batch.